Structured procurement workflow
Centralise intake, RFQs, quotations, comparisons, reviews and approvals so procurement activity is visible and repeatable.
HES ecosystem · digital procurement Deal Desk
Control procurement from request to award.
PROCURAF Deal Desk gives organisations one controlled place to manage procurement requests, supplier engagement, quotations, commercial comparison, approvals and decision records without relying on disconnected emails, spreadsheets and messaging threads.
A distinct platform within HESPROCURAF is the digital workflow and governance layer. Hotel Equipment Suppliers provides hospitality procurement capability. SourceConnect RSA provides separately scoped managed sourcing.
One process. Clear accountability.
The platform is designed around a simple procurement operating sequence. Requirements are captured in a structured format, suitable suppliers are engaged, commercial responses are compared, approvals are recorded and the final decision remains auditable.
01
Request
Capture the requirement, budget context, timing, specifications and responsible stakeholders.
02
Source
Manage RFQs, supplier participation, quotation records and controlled supplier engagement.
03
Compare
Structure commercial analysis so price, scope, compliance and decision factors are visible together.
04
Approve
Record human approval, award decisions, exceptions and a defensible audit history.
Platform capabilityFocused on procurement control, not a generic supplier marketplace.
Built for procurement teams that need structure and visibility.
Commercial and compliance records
Maintain controlled supplier participation, quotation history, document status and commercial decision evidence.
Reporting and audit trail
Support spend visibility, approval tracking, procurement reporting and a clear record of who decided what and when.
Approved commercial structureThe 31-day Controlled Pilot provides a low-risk entry point. Core, Professional and Enterprise are the approved recurring subscription tiers.
Choose the level of procurement control your organisation needs.
Public pricing is currently TBC. Payment and automated subscription activation remain disabled until the separate hosted payment/subscription UAT and production controls are approved.
31-Day Controlled Pilot
Test PROCURAF against real procurement work.
A once-off 31-day assisted evaluation covering initial setup, onboarding, controlled platform access and support to validate PROCURAF against live procurement workflows before selecting a recurring package.
Core
TBC
per month
Best fit: single property, business unit, project or procurement team.
A practical controlled procurement workspace for organisations moving away from fragmented email and spreadsheet processes.
- Procurement request intake
- Core sourcing and RFQ workflow
- Supplier quotation records
- Commercial comparison
- Approval and audit trail
- Core dashboard and reporting
Professional
TBC
per month
Best fit: growing, multi-project or multi-site organisations.
Expanded controls for organisations needing stronger supplier governance, reporting and more sophisticated operating workflows.
- Everything in Core
- Expanded supplier governance
- Compliance and document controls
- Advanced reporting and spend visibility
- Additional roles and workflows
- Approved AI-assisted analysis
Enterprise
TBC
per month
Best fit: groups, portfolios and complex procurement environments.
Configured for multi-entity governance, integration planning and implementation support where procurement control must scale across a wider organisation.
- Everything in Professional
- Multi-entity or portfolio configuration
- Advanced governance and permissions
- Integration and data-migration planning
- Implementation and training support
- Bespoke integration or development scoped separately where required
Pricing control: Package pricing is currently TBC for public display. The Owner-approved commercial matrix is retained internally and can be reinstated only on explicit Owner instruction. Payment processing and automated subscription access remain subject to separate hosted UAT and Production approval gates.
Three HES routes. Three different jobs.
Hospitality procurement expertise
Direct hospitality supply, FF&E/OS&E, project advisory, procurement support, import/export and implementation capability.
Managed sourcing service
A separately scoped outsourced sourcing desk where the team actively searches the market and manages defined sourcing requests for the client.
Digital procurement platform
The workflow, governance and visibility layer used to structure requests, suppliers, quotations, approvals and commercial decision records.
AI assists. Humans remain accountable.
PROCURAF may use approved AI-assisted analysis to help structure information, highlight comparisons and support procurement review. AI output does not replace authorised human judgement.
Human-control requirement: supplier awards, expenditure commitments, bank-detail changes, subscription activation and material commercial decisions remain subject to authorised human control and the platform’s configured governance rules.
Want a more controlled procurement process? Start with a 31-day pilot.
Start with a controlled 31-day evaluation with pricing TBC, validate the workflow against real procurement activity and then select Core, Professional or Enterprise.
Apply for pilot access →